Purchasing and Vendor Information
Rockwall ISD has been the proud recipient of the TASBO Award of Merit for Purchasing Operations since 2017. This award is provided to school districts and Education Service Centers statewide that are committed to following professional standards in the acquisition of goods and services. In determining Award of Merit designees, TASBO reviews various procedures and practices including but not limited to: organization, policies and procedures, contract operations, staff training and certification, use of technology and communication.
***Current solicitations are posted at the bottom of this page***
PURCHASING
The Procurement Office serves as a liaison between vendor sales and district personnel. Our commitment is to support the Rockwall Independent School District by facilitating the acquisition of needed resources through prudent purchasing practices in accordance with state and federal law, as well as local policy, rules and regulations.
Hours
Monday - Thursday
8:00 a.m. - 4:30 p.m.
Friday
8:00 a.m. - 4:00 p.m.
**Summer hours: Monday - Thursday 7:30 a.m. - 5:00 p.m.
STAFF
Jana Hunter, MBA, RTSBA
Director of Purchasing
jana.hunter@rockwallisd.org
972 771 0605 x 7022
FACILITY INFORMATION
The link below will provide information for facilities located in Rockwall ISD.
Facility Listing
DOING BUSINESS WITH ROCKWALL ISD
General procurement for Texas Public Schools is governed by the State of Texas (TEC 44.031). The Procurement Office facilitates the partnership between vendors and the District as it relates to these statutes. Rockwall ISD strives to maintain partnerships with vendors through an open bid for As-Needed vendors.
Also allowable by statute, Rockwall ISD participates in several purchasing cooperatives, as discussed below. If a vendor is available through a purchasing cooperative contract, the District can utilize that contract as long as it is in effect.
Below are scenarios to assist with navigating next steps for interested vendors:
- I am interested in doing business with Rockwall ISD or I am interested in being notified of future bid opportunities.
Submit the completed Vendor Interest Form (<link) to the Procurement office.
- What is the difference in being added to the vendor list or just being notified of bid opportunities?
Day to day purchases are made from vendors on the current vendor list. Formal solicitations are published for larger, project specific opportunities. If a formal solicitation is published, notification of these opportunities will be made to vendors on the list (if applicable) but notification will also be made to any vendor who have expressed interest in bid notifications only.
- Am I already a vendor for Rockwall ISD? Can RISD purchase from me today?
Check the current vendor list (<link)
If the company name is listed, the vendor is considered an available to Rockwall ISD for general purchases. Depending on the expenditure level, staff may reach out to vendors for quotes for goods/services. In some instances, the district may require more than one quote so we urge vendors to provide the most competitive quote at the time of the request.
- If I am not on the current vendor list, how do I become an available vendor?
Please reference the "As-Needed Vendor" section at the bottom of this webpage. Select the applicable RFP and return the completed packet as instructed to the Procurement office.
INSTRUCTIONAL MATERIALS
Rockwall ISD is a closed district. Please direct all communication regarding instructional material adoption to the Instructional Resources Coordinator.
Closed district guidelines: Publishers will attend only districtwide textbook presentations that are initiated by Central Administration. Publishers may not initiate or schedule appointments with members of the Board of Trustees, individual teachers and/or campus or district staff. Neither a publisher nor their representative may visit, contact, email or conduct presentations on individual campuses. Individual or mass mailings, letters, emails or telephone communications from publishers are not permitted. Any publisher violating district guidelines regarding the process may be barred or disqualified from participating in the Rockwall ISD instructional materials selection process.
PURCHASING COOPERATIVES
Texas Education Code 44.031 identifies inter-local agreements as an allowable procurement method when expenditures in a particular category of goods or services exceed the current threshold of $50,000. Rockwall ISD is proud to partner with the following cooperatives in the procurement of goods and services: Allied States Cooperative, Choice Partners, CTPA, DIR, E and I, EPIC 6, EPCNT, Houston Galveston Area Council, Multi-Region Purchasing Cooperative (Region X), Omnia Partners (National IPA, NCPA and US Communities), PACE, State of Texas, Tarrant County, TASB Buy Board and TIPS-USA.
Link to CTPA Member Districts
Link to EPCNT Member Districts
Purchasing Levels and Requirements - State and Local
Purchasing Levels and Requirements - Federal Funds
Purchase Order - Standard Terms and Conditions
CURRENT SOLICITATIONS
RFCSP 2425.06-001 Audio Visual Upgrades
RFCSP 2425.06-002 Chromebooks and Desktops - GES, HES, HES, RES and SES
RFCSP 2425.06-002 Chromebooks and Desktops - Addendum No. 1
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RFP 2526.07-001FC - As Needed Vendor - Food Catering and Local Retail
RFP 2526.07-001GS - As Needed Vendor - General Goods and Services
RFP 2526.07-001MO - As Needed Vendor - Maintenance and Operations
Addendum No. 1 to RFCSP 25260.07-001 Solicitations
This addendum provides clarification on the RCPA.
Please provide a completed W9 with your submission. Throughout the term of these agreements, all updates to vendor information should be communicated via email to the Purchasing office.