Purchasing and Vendor Information
***Current solicitations are posted at the bottom of this page***
PURCHASING
The Procurement Office serves as a liaison between vendor sales and district personnel. Our commitment is to support the Rockwall Independent School District by facilitating the acquisition of needed resources through prudent purchasing practices in accordance with state and federal law, as well as local policy, rules and regulations.
Hours
Monday - Thursday
8:00 a.m. - 4:30 p.m.
Friday
8:00 a.m. - 4:00 p.m.
**Summer hours: Monday - Thursday 7:30 a.m. - 5:00 p.m.
STAFF
Jana Hunter, MBA, RTSBA
Director of Purchasing
jana.hunter@rockwallisd.org
972 771 0605 x 7022
FACILITY INFORMATION
The link below will provide information for facilities located in Rockwall ISD.
Facility Listing
DOING BUSINESS WITH ROCKWALL ISD
General procurement for Texas Public Schools is governed by the State of Texas (TEC 44.031) which states contracts valued at $100,000 or more in the aggregate for each 12-month period shall be made by a method outlined in the code. Rockwall ISD utilizes commodity codes to aggregate spend over various categories of goods/services and measures spend to determine where competitive procurement is required. If the aggregate spend under a particular category of goods/services reaches the threshold requiring competitive procurement, vendors are vetted through RISD's RFP for As-Needed Vendors (unless the vendor is available through another procurement method). Below is the district's list of locally defined commodity codes that assists the purchasing office in making this determination.
Commodity Code Listing
Vendors interested in doing business with Rockwall ISD should first check the Current Vendor List (below). If the vendor is already reflected on this list, they are considered available to our staff for purchasing. Depending on the expenditure level, staff may reach out to vendors for quotes for goods/services. In some instances, the district may require more than one quote so we urge vendors to provide the most competitive quote at the time of the request.
Vendors not already on the list are asked to submit the Vendor Interest Form (below). This form should be completed with all information (including commodity code(s) per the list above and any purchasing cooperative contracts). Completed forms should be submitted to the Director of Purchasing.
INSTRUCTIONAL MATERIALS
Rockwall ISD is a closed district. Please direct all communication regarding instructional material adoption to the Instructional Resources Coordinator.
Closed district guidelines: Publishers will attend only districtwide textbook presentations that are initiated by Central Administration. Publishers may not initiate or schedule appointments with members of the Board of Trustees, individual teachers and/or campus or district staff. Neither a publisher nor their representative may visit, contact, email or conduct presentations on individual campuses. Individual or mass mailings, letters, emails or telephone communications from publishers are not permitted. Any publisher violating district guidelines regarding the process may be barred or disqualified from participating in the Rockwall ISD instructional materials selection process.
PURCHASING COOPERATIVES
Texas Education Code 44.031 identifies inter-local agreements as an allowable procurement method when expenditures in a particular category of goods or services exceed the current threshold of $50,000. Rockwall ISD is proud to partner with the following cooperatives in the procurement of goods and services: 1GPA, Allied States Cooperative, Choice Partners, CTPA, DIR, E and I, EPIC 6, EPCNT, Houston Galveston Area Council, Multi-Region Purchasing Cooperative (Region X), Omnia Partners (National IPA, NCPA and US Communities), PACE, State of Texas, Tarrant County, TASB Buy Board and TIPS-USA.
Link to CTPA Member Districts
Link to EPCNT Member Districts
Purchasing Levels and Requirements - State and Local
Purchasing Levels and Requirements - Federal Funds
Purchase Order - Standard Terms and Conditions
CURRENT SOLICITATIONS
RFCSP 2526.02-001 RHHS and Shannon ES Fire Alarm Replacement
******************************************************************************
- RFP 2526.07-001FC - As Needed Vendor - Food Catering and Local Retail
- RFP 2526.07-001GS - As Needed Vendor - General Goods and Services
- RFP252607-001MO - As Needed Vendor - Maintenance and Operations
Please provide a completed W9 with your submission. Throughout the term of these agreements, all updates to vendor information should be communicated via email to the Purchasing office.